Meeting convened at 8:55pm EST
Attendance: Deena Kolbert, Chandra Hauptman, Teresa Allen, Cerene Roberts

This meeting was not streamed or archived to KPFTX
Chair and Affiliate Coordinator were on the road or at NFCB.
Secretary T Allen asked for clarification as to official representatives approved by sister station LSB’s.

Meeting adjourned at 9:10pm

Respectfully submitted,
Teresa J. Allen
(approved 6-14-07)

Agenda:
1. Introductions
2. Presentation by The Affiliates Coordinator
3. Questions/ Discussion
4. Election of chair and rotating minute taking
5. Delegation of work groups

1. Introductions –

Present were: Rip Robbins, Don White, Shawn Rhodes, Deena Kolbert, Deb Shafto, Rob Robinson, Chandra Hauptman, Teresa Allen, Sarv Randhawa, Sandra Rawline, Lori Taguma, Ursula Ruedenberg

2. Presentation by the Affiliates Coordinator –

Outline of presentation made by Ursula:

Current state of affiliates program:

• Brief historical overview of Origins and vision of the affiliates program
• Possibilities and resources brought to Pacifica by the program
• This is a critical year for the affiliates program. Policies created this year can either establish success of the program or lead to its failure. Policies set by this task force will be pivotal.
• Policy Priorities are in two areas:
  1. Internal - organizational clarity- defining the program’s institutional place (it currently has none defined)
  2. External - Establishing an outreach and public relations strategy and message

Internal Needs and pressures for affiliates program:

• Definition of affiliates
  • so we can develop new areas of clients (cell phones, commercial stations, networks, elevators, dedicated streams for TV, etc) and respond to requests
  • so we know how to work with other parts of the network (such as technology committee, licensing & distribution committee, decision-making process
• Accurate information about the finances and management of the program
  • Need accurate information (financial & administrative) at board meetings - information has not been accurate; board should be aware of successes and opportunities so we can build on them. Also staff morale is at stake
• Outreach and PR – no mailers and other short-term plans to raise money can replace long-term outreach and public relations Outreach strategy for long-term substantial success

Internal Solutions:

• Outreach and client services department – stop being a “pilot project”
• Definitions – contracts done within this task force
• Budget and budget process
• Outreach strategy

External Pressures - World has changed since 1995:

• We are no longer sole source of national content
  • Content produced at affiliate stations and independent production – free content is readily available
  • DN
• Media Democracy Movement is a growing movement; Pacifica does not have a significant presence because it has no public relations position
  • Free Press is a growing movement that is incorporating community radio – Get Radio.org
  • Prometheus Radio is a growing organization that is becoming seen as the champion of community radio
  • Democracy Now, to some extent see seen more as a champion for independent radio
  • Upcoming FCC filing window is presenting important opportunities for resources and mission fulfillment
  • New types of networks – stations are organizing regionally and creating alternative networks

External Solutions- Outreach strategy:

• Position on the state of the media: what we stand for, what our niche is
• We should be Champion Independent and grassroots community radio
• Our network could develop ability to be support system and infrastructure for building new stations and new technologies for existing stations as an extension of Radio for People Campaign (based on grant money that is becoming available)
• Proposed public position for Pacifica: in this historic time, as the community radio map becomes largely complete, the community radio stations that exist are national treasures of democracy. They are the local media democracy centers of the future, out of which new technologies, forms of journalism and art will be spawned. Places where people can go to be trained, where they can meet and relate, and which will still provide public discourse on the airwaves. Pacifica is the mother of community radio and to day we stand for the continuation and growth of local participation in making media, bringing the resources and reach of a national network.
• This would be a new and historic initiative for Pacifica – roots firmly in our heritage. It is ours for the taking, we have inherited a great tradition and have a responsibility to carry it forward & base future greatness on this tradition
• Consistent with licensing with Creative Commons in establishing Pacifica as a civic service, not an organization that commodifies listeners. This was the mission that our founders built on and it is what people support us for.

3. Questions/ Discussion –

Questions and discussions focused on use of the AudioPort, Lessons that can be learned from successes of the affiliates program, why the affiliates program, and why there is lack of accurate information regarding the affiliates program communicated to the board. It was decided that Lonnie Hicks will be asked to attend the April affiliates program to explain statements made by him that affiliates program is costing $200,000 and that there are unknown expenses.

4. Election of chair and Secretary –

Rip Robbins was selected as chair of the Task Force
Teresa Allen was selected as secretary

5. Delegation of work groups –

Two main work Groups were established:

Internal: Structural issues and defining affiliates and client services:
Chandra Hauptman
Deena Kolbert
Don White
Sandra Rawline
Ursula Ruedenberg – convener

External: Developing Outreach strategy and Public Relations Message
Teresa Allen
Deb Shafto – convener

A Third workgroup would begin building an advisory board for the affiliates program and outreach.

Meetings Scheduled:
Next Monthly meeting: April 10, 8:30 PM EST
Structure workgroup meeting: March 29th, 8:30 PM EST – Greg Guma will be invited to this meeting
Outreach workgroup: April 19th, 8:30 PM EST
Meeting adjourned at 10:15pm EST.

Minutes submitted by Ursula Ruedenberg
Approved 6-14-07

Meeting convened at 8:25pm EST. The meeting was not streamed.
T Allen served as Chair and Secretary.
In Attendance: D Kolbert, C Hauptman, T Allen, V Kilgour, R Robbins, Rosalinda Montez Palacios
Excused: U Ruedenburg

1. Roll call
2. D Kolbert moved to add setting up subcommittee teleconference to go over prioritizing surveys. Amended agenda approved without objection.
3. Minutes 8-10-06, 9-6-06, 10-12-06, 12-14-06. Approved without objection.
4. Affiliate Coordinator was not available.
   **Briefly discussed steps to recruit members for the Task Force this year. R Robbins will draft a letter to send to the Affiliate General Mgrs. if possible.
   **Items for Feb. Mtg. a. Agenda for March meeting with CFO—issues to address, what we want to accomplish, confirm more questions; b. Survey priorities from subcommittee—used for 2007 strategic planning or goals; c. Proposals for 3-4 subcommittees to conduct 2007 work.
5. D Kolbert, C Hauptman and R Montez Palacios will meet with Affiliates coordinator before our next teleconference to prioritize the Survey.
6. New business- none.
7. Next meeting 2-22-07; then 3-8-07
8. Adjourned at 9:30pm EST.

Respectfully submitted,
Teresa J. Allen
(1-12-07; approved 6-14-07)

Attendance: Teresa Allen, Shawn Rhodes, Deena Kolbert, Ursula Ruedenberg, Rip Robbins; Evelyn Bethune, Wendy Schroell, Rosalinda Montez Palacios, William Walker, Zarinah Shakir

T Allen chaired & took minutes.

I. Meeting convened at 8:20pm EST.

II. Agenda approved without objection.

III. Minutes of 5-11-06 approved without objection.

IV. Report on June 2nd PNB in NYC:

The participants and Shawn Rhodes, who was in the audience, gave description and critique of the PNB presentation. There was a general sense that the presentation highlighted the positive message and value of the affiliates program and was favorably received. Ursula agreed to send to members of the task force the handout that was distributed to PNB members during the presentation.

Several people expressed special interest in outreach to indigenous stations and African- American stations

V. Work Group Reports:

A. Report from the Mission and Scope Workgroup
The mission statement may be complete: Since the last meeting Chandra has added a sentence, Shawn's concerns were addressed with a sentence added by Ursula, and affiliates have not responded with any concerns after getting a copy sent to them by Rip Robbins.

Ursula will send out a copy of the final version and a vote will be taken at the next full Task Force Meeting on its approval. If approved, the work group will disband until it is further needed.

B. Report from the Outreach Workgroup
Radio For People Campaign (license campaign) - Infrastructure is being built and a web site should be ready within 2 weeks. An outreach strategy will be built next. The next meeting of the affiliates task force (July 13) will not be streamed to allow us to strategize for this campaign.

C. Northwest Network - There was a conference call with Peter Graff at KBCS in Seattle with Ursula and Evelyn. The network resulted from a coalition of organizations serving different purposes:
Prometheus Project - build stationsKBCS and other pre-existing stations in the area - provide ongoing mutual support for training, operations, and providing contentReclaim the Media - local media advocacy, education public, organizing conference. Now Pacifica has been brought into it because we provide infrastructure with AudioPort

There is some question regarding how such a network should be administrated and/or governed.

D. Report From Budget Work Group
Teresa and Rip met with Ursula and helped her create prioritized budget proposal to Pacifica National. The PNB passed a resolution on June 4th for a line item for the affiliates program in budget 06-07. Ursula would meet with Greg and Lonnie for a preliminary meeting on June 9th re: budget.

E. Report from Integration of Producers Workgroup
Deena was in DC but did not speak to Ron Pinchback because he was busy with a fund drive.

This committee will initiate a process to invite Pacifica producers to participate in Sprouts and join the Affpac list serve when they do.

VI. NEW:
Teresa Allen will be going to Illinois and Indiana on vacation and will do outreach for Pacifica while there.

Members of Affiliates Task Force are encouraged to go to the Grassroots Radio Conference. To learn more about it go to ...............................

Ursula will begin to schedule visits to radio stations near the GRC for outreach visits.

Some task force members will work on producing PSA'a for affiliates Iding them as Pacifica affiliates. William Walker is willing to make some and other volunteers throughout the network will be found. Deena will speak to Ursula about this.

NEXT MEETING WILL BE HELD ON JULY 13 2006 8:15 pm EST

VII. Adjourned at 10:00pm EST.

Respectfully submitted,
Teresa J. Allen
(06-16-06; approved 6-14-07)