2008-06-27 PNB Meeting Minutes (Draft)

Draft Minutes, Pending Approval

Submitted by Mary Berg, secretary, on 6/27/08

PNB Teleconference Special Meeting

Friday, June 27 2008

8:30 pm Eastern Time

NOTE: The proposed agenda included both a public and an executive session.

Public Session convened at 8:42 ET.

Present for all or part of public session: Grace Aaron (GA), Nia Bediako (NB), Evelyn Bethune (EB), Carolyn Birden (CB), Acie Byrd (AB), Kathryn Davis (KD), Sherry Gendelman, Chair, (SG), Mike Martin (MM), Efia Nwangaza (EN), Margaret Prescod (MP), Sarv Randhawa (Sarv), Rob Robinson (RR), Jamie Ross (JR), Wendy Schroell (WS), Bonnie Simmons (BS), Jack VanAken (JVA), Joseph Wanzala (JW), Yosh Yamanaka (YY). Mary Berg , Secretary (MB). Lonnie Hicks, CFO (LH). Nicole Sawaya, ED (NS).

Absent: Zaccai Free (ZF), Ambrose Lane (AL), George Reiter (GR), Lori Taguma (LT).

Proposed Agenda:

1. Call to order, roll call, appointment of timekeeper (2 mins)

2. Comments by the Chair (2 mins)

3. Approval of agenda (4 mins)

4. Approval of minutes (6 mins

5. Next in person PNB meeting (25 mins)

6. Finance Committee report -- Martin, Hicks (20 mins)

7 Recovery plan -- Sawaya (20 mins)

8. Personnel Committee report -- VanAken (10 mins)

9. Coordinating Committee report , motion on DIR info sheet -- VanAken (5 mins)

10. Additional committee reports (as requested) (10 mins)

11. Adjourn to executive session (30 mins)

12. Items to report out (6 mins)

13. Adjourn

grand total: 2 hours 20 mins

8:41pm. Sarv moved to approve agenda. WS 2^nd.

YY objected to Item #5, next in-person meeting, as not properly noticed.

8:50. JVA moved to strike all items from agenda and adjourn.

Sarv and others: Motion to adjourn is not debatable.

8:55. Vote on motion to strike all agenda items and adjourn: Passed 9Y, 4N, 2A.

Y: GA, NB, CB, EN, MP, Sarv, RR, JVA, YY.
N: EB, MM, WS, BS.
A: KD, JW.

8:58. Meeting Adjourned. No next meeting was scheduled.

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APPENDIX: FULL TEXT OF MOTIONS SUBMITTED FOR 6/27/08 MEEETING:

Motion from Jack VanAken:

Resolved, that between now and September 18 the PNB shall hold meetings by teleconference every other week on a schedule of dates to be set by the Chair after a poll of the body for availability;

further resolved, that concurrently two PNB members shall be designated to explore low cost videoconferencing options to be presented to the PNB no later than July 15;

and further resolved, that the next in person PNB meeting shall be held in Washington D.C. on the weekend of September 18-22 commencing on Friday morning the 19th at 9 am.

(requires 2/3rds)